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SUMMER STAFF POSITION DESCRIPTION:
BUSINESS MANAGER
PO Box 95, New York, NY 10028
Phone (212) 737-8258
Fax (917) 591-1757
campstaff@shilohnyc.org
PO Box 95, New York, NY 10028
Phone (212) 737-8258
Fax (917) 591-1757
campstaff@shilohnyc.org
BUSINESS MANAGER:
Be the connection between parents and camp. Help with registration, answer questions, and keep the camp office running smoothly.
General Responsibilities:
Join our team as the ultimate camp communicator! In this role, you’ll be the friendly, organized point of contact for parents through emails and phone calls, helping them with registration, answering their questions, and ensuring they feel confident and excited about their camper’s experience. You’ll also manage the day-to-day operations of the camp office, keeping everything running smoothly behind the scenes in coordination with the Camp leadership team. It’s a dynamic, rewarding role where you’ll play a key part in creating an unforgettable summer for campers and their families!
Be the connection between parents and camp. Help with registration, answer questions, and keep the camp office running smoothly.
General Responsibilities:
Join our team as the ultimate camp communicator! In this role, you’ll be the friendly, organized point of contact for parents through emails and phone calls, helping them with registration, answering their questions, and ensuring they feel confident and excited about their camper’s experience. You’ll also manage the day-to-day operations of the camp office, keeping everything running smoothly behind the scenes in coordination with the Camp leadership team. It’s a dynamic, rewarding role where you’ll play a key part in creating an unforgettable summer for campers and their families!
Ratio: 1 manager for the entire summer
Qualifications and Certifications:
✴ Christian visionary leader with positive attitude and energetic personality; highly organized, self motivated, able to work comfortably independently.
✴ Minimum age: 20
✴ One year camp and/or leadership experience.
✴ Prior experience with basic business assignments preferred: Google Drive, MS Office software and computer skills, basic financial tracking (Quicken/Quickbooks), and organization of key information and filing.
✴ Excellent communication and listening skills, including patience needed to deal with registration of entire summer camper list, and subsequent paperwork/phone calls with parents and guardians.
✴ Able to act decisively and courteously in dealing with parents and vendors.
✴ Flexible work schedule; working in two possibly three different locations.
✴ Able to uphold and enforce guidelines established by Shiloh as well as the State of New York.
✴ Christian visionary leader with positive attitude and energetic personality; highly organized, self motivated, able to work comfortably independently.
✴ Minimum age: 20
✴ One year camp and/or leadership experience.
✴ Prior experience with basic business assignments preferred: Google Drive, MS Office software and computer skills, basic financial tracking (Quicken/Quickbooks), and organization of key information and filing.
✴ Excellent communication and listening skills, including patience needed to deal with registration of entire summer camper list, and subsequent paperwork/phone calls with parents and guardians.
✴ Able to act decisively and courteously in dealing with parents and vendors.
✴ Flexible work schedule; working in two possibly three different locations.
✴ Able to uphold and enforce guidelines established by Shiloh as well as the State of New York.
Responsible to:
Camp Director/Assistant Camp Director
General Areas of Responsibilities (List not inclusive of all duties):
1. Spring Recruitment and Registration: Collaborate on camper recruitment efforts during the spring, assist families with the registration process, and ensure all required documentation is received and accurately entered before the start of camp training.
2. Policy Adherence: Stay updated and fully compliant with the policies and guidelines established by New York State and Camp Shiloh, as outlined in the staff manual and any subsequent updates or revisions provided during training.
3. Office Management: Develop and maintain an efficient and organized camp office system to streamline business operations and manage information for administrative staff.
4. Camper Registration: Oversee the entire camper registration process, including receiving applications, entering data into the system, tracking and requesting missing information, issuing acceptance letters, and securely filing completed applications.
5. Medical Documentation: Ensure the timely receipt and completion of all required medical forms for campers and staff, forwarding these forms promptly to the Health Director for review.
6. Camper & Cabin Assignments: Provide accurate and regularly updated lists of campers, cabin assignments, and other critical details to the Camp Directors. Prepare and distribute transportation sheets for weekend staff overseeing camper pickup and drop-off logistics.
7. Transportation Coordination: Work closely with the Camp Director to manage transportation needs for both campers and staff, including scheduling, coordinating, and approving the use of camp vehicles.
This role requires attention to detail, effective communication, and a commitment to creating a seamless and organized camp experience for everyone involved.
1. Spring Recruitment and Registration: Collaborate on camper recruitment efforts during the spring, assist families with the registration process, and ensure all required documentation is received and accurately entered before the start of camp training.
2. Policy Adherence: Stay updated and fully compliant with the policies and guidelines established by New York State and Camp Shiloh, as outlined in the staff manual and any subsequent updates or revisions provided during training.
3. Office Management: Develop and maintain an efficient and organized camp office system to streamline business operations and manage information for administrative staff.
4. Camper Registration: Oversee the entire camper registration process, including receiving applications, entering data into the system, tracking and requesting missing information, issuing acceptance letters, and securely filing completed applications.
5. Medical Documentation: Ensure the timely receipt and completion of all required medical forms for campers and staff, forwarding these forms promptly to the Health Director for review.
6. Camper & Cabin Assignments: Provide accurate and regularly updated lists of campers, cabin assignments, and other critical details to the Camp Directors. Prepare and distribute transportation sheets for weekend staff overseeing camper pickup and drop-off logistics.
7. Transportation Coordination: Work closely with the Camp Director to manage transportation needs for both campers and staff, including scheduling, coordinating, and approving the use of camp vehicles.
This role requires attention to detail, effective communication, and a commitment to creating a seamless and organized camp experience for everyone involved.
Work Conditions:
Must have the physical ability to lead and participate in camp activities which include, but are not limited to, hiking, swimming, team building initiatives, building campfires, physical games, and activities.
Must be capable of carrying loads of up to 90 pounds and able to traverse hilly and uneven terrain without undue exertion.
Work in conditions that will create dirt and dust.
Perform essential program support to camp activities and programs which may include, but not limited to the following activities: semi – reaching to full-reach overhead, crouching, kneeling, shoveling, working in narrow and/or confining spaces underground, overhead, and at ground level, twisting of the waist, shoulders, and legs, and lying on stomach and/or back.
Must have the ability to physically manage and support children when needed for safety in general camp activities (child weighing 50 - 200 pounds).
Ability to perform a variety of tasks outdoors in different climates.
Must have the physical ability to lead and participate in camp activities which include, but are not limited to, hiking, swimming, team building initiatives, building campfires, physical games, and activities.
Must be capable of carrying loads of up to 90 pounds and able to traverse hilly and uneven terrain without undue exertion.
Work in conditions that will create dirt and dust.
Perform essential program support to camp activities and programs which may include, but not limited to the following activities: semi – reaching to full-reach overhead, crouching, kneeling, shoveling, working in narrow and/or confining spaces underground, overhead, and at ground level, twisting of the waist, shoulders, and legs, and lying on stomach and/or back.
Must have the ability to physically manage and support children when needed for safety in general camp activities (child weighing 50 - 200 pounds).
Ability to perform a variety of tasks outdoors in different climates.
STIPEND:
$300+ per week depending on experience. Meals, housing and transportation are provided.